Privacy policy

Who we are

Zafar Foundation is a charitable incorporated organisation registered with the Charity Commission for England and Wales (charity number 1215863). Our registered office is 94 Glen Road, Sheffield, S7 1RB, United Kingdom. We are the data controller for the personal information described in this policy.

You can contact us about anything in this policy at info@zafarfoundation.org.uk or on 07940 040010.

The information we collect

We collect personal information only when you give it to us, for example when you:

• make a donation (name, email address, donation amount, and, if you add Gift Aid, your home address and postcode);
• sign up to our newsletter (email address);
• send us a message through the contact form, by email or by phone (name, contact details and whatever you tell us);
• register your interest in volunteering, fundraising or partnering with us (name, contact details and how you would like to help).

How we use it

We use personal information to:

• process donations, send receipts and keep the records the law requires;
• claim Gift Aid from HM Revenue and Customs where you have asked us to;
• reply to messages and requests;
• send newsletter updates you have asked for, which you can stop at any time using the link in every email or by contacting us;
• keep our records accurate and our website secure.

Our legal bases

Under UK data protection law we rely on: the performance of a contract or steps you ask us to take (processing a donation); our legal obligations (charity accounting and Gift Aid records); your consent (newsletter updates); and our legitimate interests in running the charity and responding to enquiries, which we balance against your rights.

Payments

When online payments are enabled, card payments are processed by Stripe, a regulated payment provider. Your card details are entered directly with Stripe and are not stored on our website or by us. Stripe's own privacy policy explains how it handles payment data.

Who we share information with

We do not sell or rent personal information. We share it only with the service providers we need to run the charity, such as our payment provider, email service and website host, who may only use it on our instructions, and with HM Revenue and Customs for Gift Aid claims, or where the law requires.

How long we keep it

Donation and Gift Aid records are kept for at least six years after the end of the tax year they relate to, as HM Revenue and Customs requires. Newsletter details are kept until you unsubscribe. Messages and enquiries are kept for as long as needed to deal with them and for a reasonable period afterwards.

Cookies and analytics

This website does not use advertising or analytics cookies. It uses only the storage a browser needs for the site to work, such as remembering a setting you have chosen during your visit. If this changes, this policy and the website will be updated first.

Your rights

You have the right to:

• ask for a copy of the personal information we hold about you;
• ask us to correct or delete it;
• object to, or ask us to restrict, how we use it;
• withdraw consent at any time, for example by unsubscribing from the newsletter;
• complain to the Information Commissioner's Office (ico.org.uk) if you are unhappy with how we have handled your information.

Changes to this policy

We will publish any changes on this page and update the date at the top.